Privacy Policy

1. Who is responsible for your data

Duxbase Systems, based in Roorkee, Uttarakhand, India, is responsible for the personal data described here. Privacy questions and grievances can be sent to support@duxbasesystems.com.

2. Data we collect

• Contact, product and early-access enquiries: name, work email, organization, phone number, enquiry type, product interest and message.
• Account and authentication data: name, email, encrypted authentication information, login/session records and Google sign-in information when selected.
• Candidate profile and application data: contact details, date of birth, gender and voluntarily supplied demographic information; education, skills, experience, eligibility responses, professional profiles, resume, photograph, applications and status.
• Collaboration data: messages, files and activity submitted through authorized task or group features.
• Technical and security data: IP address, device/browser information, timestamps, request logs and information used to prevent misuse.
• Consent preference: your accept or decline choice, policy version and timestamp.

3. Why we use it

We use personal data to operate and secure the website; create and authenticate accounts; respond to product, technical, early-access and partnership enquiries; process and communicate about applications; evaluate qualifications; provide authorized collaboration features; prevent fraud and abuse; comply with law; and establish or defend legal claims. Where consent is required, you may withdraw it for future processing.

4. Service providers and disclosure

We use service providers that process data for us, including Google services such as Firebase/Google Cloud and Google sign-in, and Resend for transactional email. Data may also be disclosed to professional advisers, authorities or other parties when legally required, necessary to protect rights and safety, or involved in a lawful business reorganization. We do not sell personal data.

5. International processing

Cloud and email providers may process data in countries outside India. When this occurs, we take reasonable steps to use providers and arrangements intended to protect the data in accordance with applicable law.

6. Retention

We retain data only as long as reasonably needed for the purpose collected, account operation, recruitment records, security, dispute resolution and legal obligations. Retention differs by record type. You may request account deletion; limited records may remain in backups, security logs or where law requires retention.

7. Security

We use reasonable technical and organizational safeguards, including access controls and protected authentication flows. No online system is completely secure, so we cannot promise absolute security.

8. Your choices and rights

Subject to applicable law, you may request access, correction, completion or erasure of your personal data; withdraw consent; and raise a grievance. You can update some account details or use available account-deletion controls. We may need to verify your identity before completing a request.

9. Children

The website is not directed to children under 18. We do not knowingly request a child’s personal data without valid parent or guardian authorization where required. Contact us if you believe a child has provided data improperly.

10. External links and updates

External sites have their own privacy practices. We may update this policy as our services and legal obligations change. Material changes may trigger a new website notice.